ANNUAL TREASURERS REPORT
Provided by: Richard Burd
Illinois Department of Commerce and Community Affairs

RESPONSIBILITIES

The treasurer in all municipalities (except Chicago) is required each year to prepare a statement of moneys received and expenditures incurred.  This statement is commonly known as the Annual Treasurer's Report.  (See 65 ILCS 5/3.1-35-65 through 65 ILCS 5/3.1-35-80) The requirement also applies to home rule municipalities.

PUBLISHING AND FILING REQUIREMENTS  

1.      The municipal treasurer prepares the report and files it with the municipal clerk within 6 months after the end of the fiscal year.

2.      The clerk must publish the report in one or more newspapers published in the municipality.  If no newspaper is published in the municipality, then it must be published in a newspaper having general  circulation within the municipality.  Municipalities with a population of less than 500, with no newspaper, may post the report in 3 prominent places.

3.      The treasurer must also file a copy of the report with each township collector, county collector or county treaurer from whom property taxes are received, within 6 months after the end of the fiscal year.  The report should be accompanied by an affidavit of the municipal clerk stating that it is a true and correct copy of the annual report.  The affidavit should also include the date of the filing with the clerk, the name of the newspaper in which it was published, and the date it was published.

INFORMATION REQUIRED

There is no statutory format for the Annual Treasurer’s Report.  Treasurers may design their own

Format.  However, the report must contain the information listed below. The Illinois Department

of Commerce and Community Affairs recommends combining all funds together.

1.      Identify all moneys received by source and amount.    

2.      Identify all moneys paid to persons or vendors in an amount exceeding 2,500 in the aggregate. Give the name of each person or vendor and the amount paid.

3.      Combine all persons and vendors paid less than $2,500 in the aggregate and report as all other disbursements less than $2,500.

4.        List the names and compensation received by all elected/appointed officials and employees. P. A. 92-354, approved August 15, 2001, authorizes compensation to be reported in the following ranges. When determining the proper range, use the gross salary before any deductions are made from it.

A. Under $25,000.00;
B. $25,000.00 to $49,999.99
C. $50,000.00 to $74,999.99
D. $75,000.00 to $99,999.99
E. $100,000.00 to $124,999.99; or
F. $125,000.00 and over.

5.        The report must also contain a summary statement of operations for all funds and account groups as excerpted from the Annual Financial Report filed with the Office of the State Comptroller.

VIOLATIONS  

If this report is not filed or published properly, the township collector, county collector or county treasurer shall withhold property taxes until compliance.

Any public officer who fails, neglects or refuses to comply with the requirements is guilty of a petty offense, and upon conviction, may be fined not less than $25 nor more than $100.

If you would like additional information on this topic, please call the Department of Commerce and Community Affairs, Office of Local Government Management Services in Springfield at 217/785-3263 (TDD 217/785-6055) or Marion at 618/993-7234 (TDD 1-800 526-0844).  

Revised 11/01  

ANNUAL TREASURER'S REPORT  
VILLAGE OF WHITE OAK
FISCAL YEAR ENDING APRIL 30, 2002

REVENUE SUMMARY:
Property Taxes - 80,000;  Road and Bridge Tax - 10,000,  Utility Tax - 70,000;   Income Tax - 50,000; Licenses - 10,000;  Grant - 50,000;  Permits - 5,000;  Fines - 6,000;  Interest - 40,000;  Water Sales - 100,000;   Sales Tax - 80,000;  Miscellaneous - 2,000.
TOTAL REVENUES:  $503,000. 

COMPENSATION SUMMARY:
Under $25,000.00: Joseph F. Glidden,  William LeBaron Jenney,  Jane Addams, John Mitchell, Daniel Hale Williams.   $25,000.00 to $49,999.99: Myra Bradwell.
TOTAL COMPENSATION:  $117,000.
 

EXPENDITURE SUMMARY:
Dept. of Labor - 6,000;  Time Insurance - 37,000;  Public Utility - 20,000;  ABC Telephone Co. - 18,000; Acme Supply - 13,000;  XYZ Co. - 55,000; U.S. Postal Service - 5,000;  Midwest Engineering - 18,000; Prairie State Accounting - 3,000;  City Auto Service - 10,000;  General Disposal - 18,000;  Illinois Auto Sales - 30,000; Blue Flame Gas Co. - 15,000;  Big Rock Co. - 8,000;  Lincoln Land Roofing Co. - 30,000;  Central Oil - 15,000; Allied Chemical - 40,000;  Illinois Municipal Retirement - 21,000;  IRS - 15,000;  All other disbursements in amounts less than ($2,500) - 40,000.
TOTAL VENDORS:  $417,000.  

SUMMARY STATEMENT OF CONDITION
(Excerpt from Comptroller Report AFR)  

Subscribed and sworn to this 25th day of September, 2002.     ____________________________________
Joseph Smith, Treasurer

 I, Francis Willard, Clerk of Village of White Oak, Prairie County, Illinois, do hereby certify that the above is a true copy of the Annual Treasurer's Report for the fiscal year ending April 30, 2002.                                                                                                        ____________________________________
Francis Willard, Clerk

*NOTE: Refers to the Line Numbers in the Comptrollers Annual Financial Report (AFR).